Variations for Contracts

Note: Variations for grants are similar, with slight differences.

Variations are set up to resolve funding or timing differences between project realities and original agreements and schedules.

There are three types of variations (EOT refers to Extension of Time): 

• Price: Differencesin the contract award amount. Example: You need to change the scope which results in a price change.
• Commencement EOT: Differences in start times. Example: You need to start a delivery later than scheduled.
• Delivery EOT: Differences in end times. Example: A delivery will be completed later than scheduled

Creating each type of variation works the same way, with slight differences depending on whether the variation is based on price or time.

To get started, click the Add icon at the top of the relevant Variations table.

Assign a type for the variation, along with the other required fields. The Owner is the team member responsible for completing the variation. Each variation type requires a comment that explains what will happen if the variation is not approved.

Note: If the variation Owner is different than the Creator, the Owner will be notified of their new assigned task. Both the Owner and Creator can enter or edit fields for the variation. 

For a Price Variation, the Variation Amount is positive when requesting additional funds, and negative when you spent less than planned and have funds to return. There is also an option to include the variation amount in the total sum when closing the contract.

For a Commencement or Delivery EOT Variation, note the type and reason, along with the number of days the delay is expected to take.

Once saved, the variation Owner can continue with the variation tabs: Details, Documents, Approvals, Submit, Permissions, and Governance Log. The interactions on these tabs are the same as the corresponding tabs for planned activities.

If you close the variation, it appears in the relevant Variations table. 

Double-clicking a variation opens it for viewing or editing. While a variation is highlighted in the table, you can delete it.

Note: An approved variation cannot be edited or deleted.